Built for property managers and independent landlords

The AI property managerthat makes the next decision clear.

Propilot turns leasing, maintenance, and inspection work into prepared, visible next steps while your team keeps approval.

Book a demo Explore workflows Start with one operating loop.

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A working brief, not a black box

Workflow preview · 00:36

Leasing workflow / 01

Propilot does the prep. You make the call.

New inquiryWork completed

A

Alex ChenTwo-bedroom · September move

01
Captures the inquiry
Two-bedroom, September move, Thursday after 5:30 PM.
02
Applies the showing workflow
Fit details and the viewing window stay together.
03
Prepares the operator’s next action
One showing option is ready for approval.

Decision readyApprove showing

Operator notes

The useful part of AI is the work it finishes before you open the handoff.

01

Leasing handoff

Turn an inquiry into a showing-ready brief.

What the operator getsPropilot keeps the fit, timing, and available next action together so the operator makes one clear decision.

02

Remote inspection

Turn a tenant walkthrough into a report your team can use.

What the operator getsThe workflow guides the walkthrough, captures video-frame snapshots, and prepares the report in your standard format.

03

Operator control

Keep automation useful without handing over the final call.

What the operator getsPropilot prepares the work and surfaces the context. Your team reviews the rule, handles exceptions, and approves the outcome.

Illustrative operator scenarios

The operator’s side of a prepared handoff.

Short fictional perspectives, grounded in the work that needs a clearer next decision.

Inquiry handoff

“When the enquiry arrives with fit, timing, and a next action, I can make the call instead of spending the morning recovering context.”

What changesA showing decision starts prepared, not reconstructed.

Alder House

What it does

One operating layer, shaped around the work already in motion.

Always-on first response

A request arrives with enough context to move.

Propilot captures the request, applies the workflow, and prepares one visible next action instead of leaving a thread to unravel.

Workflow activity01 · Inquiry workflow

Request received01
New inquiry recorded
Two-bedroom, September move.
Propilot action02
Fit details captured
Move timing and showing preference attached.
Policy context03
Requirements checked
The important context stays with the request.
Next action04
Showing option prepared
Thursday, 5:30 PM is ready for approval.
Decision ready✓
Showing ready to approve
One visible brief for the operator.

Illustrative workflow, not live tenant data.

Qualified before the handoff

The decision surface begins with the questions that matter.

Prequalification, screening, and background-check workflow steps arrive as one prepared review instead of a disconnected packet.

Workflow activity02 · Screening workflow

Applicant details01
Required information received
Income, occupants, and move date added to the record.
Propilot action02
Fit details organized
The relevant information stays visible before review.
Screening step03
Review packet prepared
Required checks and workflow context are together.
Next action04
Operator review queued
One decision surface is ready for the team.
Decision ready✓
Review ready
The operator sees what matters before acting.

Illustrative workflow, not live tenant data.

A clear path to the viewing

Availability, context, and follow-up stay in one motion.

Propilot keeps showing coordination moving with the context an operator needs before committing to the next action.

Workflow activity03 · Showing workflow

Viewing request01
Preferred window received
Thursday after 5:30 PM is requested.
Propilot action02
Applicant context carried forward
Fit details stay with the viewing request.
Scheduling03
Available option identified
A possible viewing window is prepared.
Next action04
Confirmation prepared
The operator sees the decision before it goes out.
Decision ready✓
Viewing handoff ready
Context and availability stay in one flow.

Illustrative workflow, not live tenant data.

Terms in context

Review the terms before they become the next problem.

Jurisdiction-supported lease workflows and AI-assisted due diligence keep important terms visible during review.

Workflow activity04 · Lease review workflow

Lease input01
Agreement details received
Unit and applicant context are in the workflow.
Propilot action02
Jurisdiction selected
The agreement follows the selected workflow.
Due diligence03
Key terms surfaced
Important clauses are visible before the next step.
Next action04
Review decision prepared
The agreement is ready for operator review.
Decision ready✓
Terms ready for review
The operator can approve with context attached.

Illustrative workflow, not live tenant data.

RemoAI workflow

A tenant can complete the walkthrough without losing your standard.

RemoAI guides a tenant through video inspection by SMS or email link, captures video-frame snapshots, and prepares a report using your standard template.

Workflow activity05 · Inspection workflow

Tenant entry01
Walkthrough link sent
The tenant starts from an SMS or email link.
Propilot action02
Walkthrough guidance active
Each room follows the standard inspection flow.
Evidence03
Video-frame snapshots captured
The report receives the relevant walkthrough evidence.
Report output04
Standard report prepared
Your established template stays in the workflow.
Decision ready✓
Inspection report ready
A prepared report is ready for review.

Illustrative workflow, not live tenant data.

From issue to closeout

Every maintenance update belongs to one visible work order.

Propilot records the report, coordinates the vendor handoff, keeps the invoice with the work order, and prepares the closeout for review.

Workflow activity06 · Maintenance workflow

Issue reported01
Loose balcony railing reported
The resident’s request is captured with the relevant context.
Propilot action02
Issue acknowledged
The maintenance request and property details stay together.
Vendor handoff03
Vendor visit coordinated
The work order carries the vendor handoff and booking details.
Resolution04
Work completed
The resolution is recorded against the maintenance request.
Invoice attached05
Vendor invoice added
The invoice belongs to the same visible work order.
Invoice INV-3916 · PDF
Decision ready✓
Work order ready to close
Your team can review the evidence and close out the request.

Illustrative workflow, not live tenant data.

Operating model

Your team keeps the call. Propilot removes the chase.

Import first, with context intact

Fit, timing, policy, and the original request stay together before the next step.

Prepare one decision surface

Propilot turns the active handoff into a visible brief, instead of another thread to reconstruct.

Human approval stays with your team

Your operator sees the rule, handles the exception, and makes the final call.

Before

Six separate handoffs

01Lease inquiry
02Fit and screening
03Showing coordination
04Lease review
05Remote inspection
06Maintenance request

After

One prepared decision chain

Propilot preparesGathers context, applies the workflow, and puts one next action in view.

Operator approvesReviews the prepared decision. Human approval stays with your team.

Learns and remembers

Your standards should stay present after the first conversation.

Leasing instructionSaved as a rule

For 11 King Street, prepare showing options only after the fit details are complete.

I will keep the fit details and showing decision together before I prepare the next action.

Visible in future 11 King Street leasing briefs

Inspection standardAttached to workflow

Use our standard inspection report format after the tenant completes the video walkthrough.

Move-in report templateStandard operating document

Prepared reports can use your standard template

Human approval
Decisions stay with your team

Import-first context
Start with the operating information you have

Standard-ready reports
Keep your established inspection format

Start with one loop

A focused workflow is a better place to begin than a grand rollout.

Map the handoff that causes the most friction, then make it visible, prepared, and ready for approval.

FAQ

Clear answers before you start a workflow.

What Propilot does, where your team stays in control, and how to begin with the work that needs attention.

01Is Propilot a full property management system?

Propilot is the AI operating layer for property management. It helps teams move lease inquiries, applicant screening, showing coordination, and Remote AI Inspection forward without adding another dashboard for every task.

02Who is Propilot for?

Propilot is built for small property managers and independent landlords who need to fill vacancies faster without hiring more leasing staff.

03Does Propilot replace my team?

No. Propilot handles repetitive leasing coordination and keeps work organized. Your team stays in control of approvals, exceptions, and final decisions.

04Can I start with leasing?

Yes. Book a demo to map the leasing workflow that needs attention. Propilot can handle the inquiry, fit checks, showing coordination, and the handoff your team needs to approve.

05How does Remote AI Inspection work?

RemoAI sends a tenant an SMS or email link, guides the unit video recording, extracts snapshots from video frames for image analysis, and generates a report that can use your standard reporting template.

06Do I need to switch property management software?

No. Propilot is designed to work alongside the tools your team already uses. Start with imported operating data; where a system supports it, API or webhook connections can provide ongoing synchronization.

Work together

at the right moment.

Bring the next decision into view

Make the work in motion easier to approve.

See the leasing, maintenance, or inspection handoff where your team needs a clearer next step.

Book a demo Explore workflows